Controller

Full Time
Scranton, PA
Posted 5 days ago

United Neighborhood Centers NEPA

Hours: Full-time hours; 9am to 5pm Monday through Friday in office.

Position Summary:

The Controller will support the financial operations of UNC NEPA by overseeing day-to-day accounting functions, ensuring the accuracy of financial records, maintaining internal controls, and managing compliance with accounting standards and organizational policies. This position acts as a bridge between the CFO and the accounting staff and plays a key role in managing month-end close, financial reporting, budgeting processes, and audit preparation.

The ideal candidate will be detail-oriented with strong leadership skills, capable of streamlining processes and improving financial operations in a mission-driven nonprofit environment.

Responsibilities:

Accounting and Financial Operations
	Lead day-to-day accounting functions, including general ledger, accounts payable/receivable, payroll, and bank reconciliations.
		General Ledger
		Accounts Payable
		Accounts Receivable
		Capital Expenditures
		Payroll
		Bank Requiremens
		SubLedger Reconciliation
		Monitor cash flow and support short- and long-term financial forecasting.
	Manage month-end and year-end close processes.
		Oversee Revenue Recognition for Contributions and classifying as restricted, special or unrestricted funds
		Monitor department expenditures ensuring compliance with Budget and Fiscal Funding Requirememts
		Review of Balance Sheet General Ledger
		Reconcile amm Balance Sheet And Expense Items
	Financial Reporting
		Create and Prepare Monthly – Quarterly and YE Closing Procedures for Internal Financials
		Provide Detail Department and/or Project Financial Reports to support team
		Manage tax filings and ensure timely submission of IRS Form 990 and other filings.
	Cash Flow and Treasury Management
		Monitor Daily Cash Flow
		Prepare Weekly Cash Requirements
		Monitor Reserve/ Special Account and reconcile
		Prepare Monthly Target Cash Flow
Compliance & Reporting
	Audit Coordination
		Lead the preparation and coordination of the annual financial audit, serving as the primary liaison with external auditors.
		Compile and prepare audit schedules, financial documents, reconciliations, and supporting materials required by auditors.
		Address audit findings and implement corrective actions as necessary.
		Oversee the preparation and timely filing of all federal, state, and local tax documents, including IRS Form 990, 1099s, and other compliance forms.
	Grant and Contract Compliance
		Monitor grant and contract terms to ensure accurate financial reporting and proper allocation of restricted and unrestricted funds.
		Track spending against grant budgets and ensure allowable cost compliance for government and foundation funders.
		Prepare and submit accurate financial reports to funders in accordance with grant agreements and reporting schedules.
	Internal Policy and Risk Management
		Maintain and enforce financial policies, internal controls, and procedures to ensure proper stewardship of funds and protection of assets.
		Periodically review and update the financial policies and procedures manual to reflect best practices and regulatory changes.
		Identify and mitigate financial and compliance risks through proactive monitoring and process improvements.

Internal Controls & risk Management
	Internal Controls
		Design, implement, and monitor a comprehensive internal control framework to ensure accuracy in financial reporting, compliance with regulations, and protection of assets.
		Establish segregation of duties and authorization protocols to prevent conflicts of interest and reduce the risk of error or fraud.
		Oversee the internal review of cash handling, procurement, payroll, and disbursement processes to verify controls are being followed and effective.
	Policy Development & Maintenance
		Develop and maintain up-to-date financial policies and procedures, including procurement, expense reimbursements, credit card use, and fund disbursements.
		Ensure staff are trained on and adhere to internal financial and operational policies.
		Ensure compliance with GAAP, IRS regulations, and funder requirements.
		Prepare for and coordinate the annual audit process, working with external auditors.
	Risk Identification & Mitigation
		Proactively identify financial and operational risks across the organization, including exposure related to revenue concentration, funding cycles, vendor contracts, and regulatory changes.
		Support grant reporting and restricted fund tracking.
		Develop and recommend risk mitigation strategies, such as establishing reserves, insurance coverage, or diversification of revenue sources.
		Track performance against budget and analyze variances.
		Investigate and report any discrepancies or suspicious activities, ensuring a documented resolution process.

Education/Experience/Licensure

Bachelor’s degree in Accounting, Finance, or a related field is required.
Minimum 5 years of progressive accounting experience is required.
Strong knowledge of accounting principles, budgeting, and financial analysis is required.
Knowledge of fund accounting and experience managing grant-related finances is required.
Ability to lead and motivate a team, fostering a positive and collaborative work environment is required.
Proficiency with accounting/financial systems and experience with Excel is required.
1–2 years in a supervisory or management role is not required but a plus.
CPA or CMA designation is not required but a plus.
Familiarity with nonprofit financial regulations and compliance is preferred

Benefits:

Vacation, Sick, and Personal Time Off
Holidays (11)
Health Insurance
Dental Benefits
Vision Benefits
401(k) Salary Deferral
401(k) 5% Company Contribution
Group Term Life Insurance
Free Child Care Services
Employee Assistance Program
LifeMart Employee Discounts
Public Service Loan Forgiveness (PSLF)

UNC of NEPA is equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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